Six things to consider when choosing an event venue in Perth

When planning any type of event in Perth, whether it’s a community, sporting or music event, there are lots of moving parts and many things to consider and decide on.

One of the most important things however, is deciding on a venue that will ensure your event is a great success. 

To help you in planning your successful Perth event,  we’ve compiled the six most important things to consider when deciding on an event venue.

1. Capacity

The most important aspect in choosing a venue for your event is that is has the capacity to cater for the number of people who will attend. A general rule is to ensure the venue you choose has capacity for 25% more than the number of people who will attend your event, for example if you are expecting 200 people to attend, ensure the venue you choose has capacity for 250 people. Consider what elements your event will involve; will extra space be required for particular entertainment as well as food and beverage stations? It's always a good idea to allow some extra room for your guests to move freely in the space without it feeling too cramped.

2. Location

To ensure your guests have a great experience at your event it's best to make it easy for them to get to the venue. Work out where the majority of guests will be travelling from and choose somewhere that is centrally located for them. Is the venue located somewhere that is easily accessible such as close to a major freeway? Does public transport frequent the venue if your guests do not have a vehicle? Will your guests be able to get a rideshare to and from the venue if they need to? 

3. Amenities

Make sure you find out what services the venue provides, these could greatly enhance your event. If your guests will be driving to your event will ample parking be provided and will your guests have to pay for parking? Does the venue have equipment you can use or will you need to bring your own? Can the venue coordinate set up, clean up and pack down or is this something you will need to organise? Will you be providing the food and beverage or can the venue organise all of this for you? Be sure to find all this out and if there are any other additional services that the venue can provide, this can make a great difference to your budget, planning and event success. 

4. Cost

The cost of the venue is a very important factor, it needs to work within the budget you’ve set for your event. Along with the venue hire fee make sure you are aware of other fees that will be charged. If the cost is a concern ask the venue how costs can be reduced, they will have some ideas to be able to make things work within your budget.

5. Service

Quality service goes a long way in the success of your event. What sort of service does the venue provide? Are they quick to respond to your initial contact and provide you with information? This is a good indicator of how attentive they will be as your near closer to your event date. The more helpful and superior the service, the easier the whole planning process will be, not to mention on the day of your event - leaving you to focus on what you do best, knowing that the venue has their part under control. 

6. Ambience

Last but not least does the venue have an atmosphere to suit your event? Is it well maintained and does it have a nice vibe that will add to your event? It depends on the type of event as each event requires something different but the important part is ensuring that the venue you choose is suitable for the type of event and the message you are sending to your guests. 

Each year HBF Arena hosts a huge variety of events including community events, charity events, sporting events and festivals.